Disbursement of funding

Below, you will find our most important terms and conditions that apply to the disbursement of funding, and an overview of planned automatic payments.

In general, project funding is disbursed automatically or on the basis of an EHF invoice (format for electronic commercial invoices). Whether or not the project funding is disbursed automatically is stated in the agreement document for each project; see section 6.3.

Automatic payment

Most projects receiving Research Council funding have an agreement on automatic payment three times a year. This applies to e.g. Researcher Projects, Researcher Projects for Young Talents, Innovation Projects in Industry/the Public Sector, Collaborative and Knowledge-building Projects for Industry, Basic Grants to Research Institutes etc.

Agreed progress reports and/or financial reports must be submitted and approved before funding can be disbursed. The payment plan is agreed in the contract with the Research Council. It is important that payments to the project are made in step with the costs recorded in the project accounts.

The final report must be submitted and approved by the Research Council before the last agreed payment can be made.

The tables below show the payment plan for 2021. Funding in subsequent years is expected to be disbursed in about the same period.

Automatic payment for the first quarter 2021

Form of support

Disbursement

Basic allocation and other basic funding

Week 6

Researcher Projects, institution-based projects, Researcher Projects for Young Talents, grants and a few other schemes

Week 12

Innovation Projects and Knowledge-building Projects

Week 14

Automatic payment for second quarter 2021

Form of support

Disbursement

Basic allocation and other basic funding (the disbursement of basic allocations has been brought forward due to the coronavirus, so most of it has already been disbursed)

Week 19

Researcher Projects, institution-based projects, Researcher Projects for Young Talents, grants and a few other schemes

Week 25

Innovation Projects and Knowledge-building Projects part 1

Week 27

Innovation Projects and Knowledge-building Projects part 2

Week 36

 Automatic payment for third quarter 2021

Form of support

Disbursement

Basic allocation

Week 36

Researcher Projects, institution-based projects, Researcher Projects for Young Talents, grants and other basic funding

Week 48

Innovation Projects and Knowledge-building Projects

Disbursed on the basis of the project account report

For automatic payment, the Research Council sends an overview of the planned payments by email to the Project Owner. The Project Owner sends feedback to the Research Council as stated in the email.

Non-automatic payment with EHF invoice and the MET solution (more effective grant management)

In projects that do not receive automatic payment, funding will normally be disbursed on the basis of an invoice to the Research Council (see section 6.3 of the agreement document). The Research Council’s organisation number is 970141669.

The Project Owner must as a minimum submit one invoice per year for projects that run over several years. Aggregated invoices for more than one project will not be accepted. Please remember to mark the invoice with the Research Council’s project number under ‘Your ref.’.

Invoices are paid on a running basis and without undue delay as soon as the invoice has been approved.

Payments under the MET solution are based on an EHF invoice. Here, the invoice reference must be the order number the Project Owner has received in the (document) order from the Research Council.