Roles in applications and projects (new application system)

Read about organisations that participate in applications and projects.

By roles, we mean what tasks and responsibilities different persons may have in the application itself and later in the project, if the application is approved. Depending on what is stated in the call, there may be different roles related to the application and the project. All persons who have been added with a role in the application or project will have access when they log in to My page. You can control who can make changes and who should only have read access to the application and project through different roles.

Mandatory roles

All persons who are assigned mandatory roles in an application must confirm the role on My page before the application can be submitted. Organisation representatives are always mandatory, and in most calls for proposals, the project manager will also be mandatory.

Organisation representatives

The Project Owner must have an organisational representative who can confirm the application on behalf of the Project Owner. The organisation representative must have a position within the organisation that authorises him or her to represent and commit the organisation to the Research Council. If the application is approved, the organisation representative must confirm any company information, and that a collaboration agreement has been entered into if the project has partners.

In projects with partners, partners must also have an organisation representative. The organisation representative of the partner(s) must have a position in the organisation and be authorised to confirm that the organisation participates in the application as a partner. If the application is approved, the organisation representative for the partner must confirm any company information, and that a cooperation agreement has been entered into.

Creator of application

The creator of the application is the person who creates the application.  This role only grants access to the application and will not be granted access to the project if the application is approved. The creator of the application can add other persons and give them access to the application so that more persons can work on it.

Project manager

The project manager is the person who is academically responsible for the application and for the implementation of the project if the application is approved. The call may include requirements for who can be the project manager and requirements for the project manager's competence. The project manager's competence and experience must be described in the application and will be assessed in the application processing. Project participants must confirm their role before the application can be submitted.

Project participants

Project participants are persons who will have key roles in the academic implementation of the project and contribute to the scientific design of the application.  The project participants' competence and experience must be described in the application and will be assessed in the application processing. You can add as many project participants as you want to the application, but we recommend a limited number.

Project administrators

The Project administrator has an administrative role in the application and the project and can submit the application. If the application is approved, project administrators will be assigned tasks related to reporting and project follow-up. You can add multiple project administrators.

Reader

It is also possible to add a user who should only be able to see the application and project without making any changes.

Fellowships

If there will be one or more research fellowhips in the project, you must state in the application whether PhD or postdoctoral positions are planned and the number of these. You must only enter positions that will have at least 50% of the salary funds covered by the project. This is independent of the Research Council's funding of the project's total costs.

If the application is approved, research fellows who are appointed to the project must be registered under roles and accesses. The research fellow must then log on to My page to confirm that they are participating in the project.  In the annual status report, you must report on how many man-months the registered research fellows have worked on the project during the reporting period.

General manager

The general manager of the applicant organisation does not have a role in the application or project. We retrieve this person from the Norwegian Register for Legal Entities and show the person's name on the application/project's page. We will only contact the general manager if no other persons in the application/project respond to contact from us. If the general manager is to have access to the project on My page, he or she must be entered with one of the roles listed above.

Roles and access to applications and projects

Everyone who is added to the application, except for the person who creates the application, will automatically be added to the project with the same role if the application is approved.

The same person can have multiple roles in an application or project, but we strongly recommend that at least two persons employed by the Project Owner organisation have the roles of project manager, project administrator or organisation representative.

*mandatory role