Application processing and project assessment and follow-up
Personal data processed in connection with application processing, in the assessment and follow-up of projects that have been granted funding, and when in monitoring the use of allocated funding through submitted project account reports are stored in the Research Council’s eSøknad online application system via the My RCN web portal and in the Documaster system. Applications for SkatteFUNN uses the Tibi application system.
The specific categories of information that will be stored will vary in relation to the role in question. The information collected primarily consists of name, national identity number, email address, position, place of employment and role in relation to the project. For employees, referees, and members of the Executive Board, Programme Boards and Division Research Boards and others receiving remuneration from the Research Council, information necessary for disbursing the remuneration, such as national identity number (or D-number if relevant), will also be stored in the registry. For referees, information linked to previous involvement in application assessment is also recorded.
Persons receiving remuneration from the Research Council are registered in Unit4, the Research Council’s Enterprise Resource Planning (ERP) system. This is necessary in order to carry out contractual payments and mandatory reporting to Norwegian (and, when applicable foreign) authorities.
For referees, information relating to previous assessment assignments will also be registered. To find new referees, several external online sources are often used, including: Google Scholar author search tool, Web of Science and Scopus. The data are collected and stored in Dynamics 365 Customer Insights - Journeys.
Personal data related to application review and project follow-up are normally stored and deleted according to the Research Council’s archiving procedures, which comply with the relevant statutory framework.
Messages at time of print 8 July 2025, 00:35 CEST