Administrative procedure for Collaborative and Knowledge-building Project applications in 2021

Familiarise yourself with the administrative procedures for calls for proposals for a Collaborative and Knowledge-building Project in 2021.

Each year, we receive around 400 applications for the two calls ‘Knowledge-building Project for Industry’ and ‘Collaborative Project to meet Societal and Industry-related Challenges’ under the application type Collaborative and Knowledge-building Project. The calls describe the thematic areas for which research funding can be awarded, as well as the funds available for distribution under each topic. Applicants must tick the thematic areas they wish to be assessed against.

All the applications we receive are directly assigned to the thematic area and topic the applicant has indicated in the application form. Examples of thematic areas include Health, Oceans and Global Development. If the applicant has selected several of the topics under the call in their application, we will take this into account in the further processing. Please note that calls for a Collaborative and Knowledge-building Project do not have an ‘open arena’ in addition to the topics each call sets out.

Joint overarching requirements and guidelines apply to the calls, and all applicants must comply with these. In addition, each topic has special delimitations and strategic priorities that will be important to the assessment of applications.

The applications are assessed in a four-step process:

  • First, the Research Council’s administration carries out a preliminary administrative review to check that the applications meet all formal requirements described in the call.
  • The applications are then forwarded to the thematic panels for processing. Each panel comprises four to five referees who assess five to ten applications in the panel. The size of the panels and the number of applications they assess will vary somewhat from topic to topic.
  • The Research Council’s administration will then consider the extent to which the application is relevant in relation to the call for proposals.
  • Finally, the administration carries out a portfolio assessment and presents a recommendation to the relevant portfolio board, which will then make a funding decision.


Click the boxes below for a more detailed description of the different elements of the administrative procedure:

Reception, preliminary administrative review and rejection of applications

Recruitment of referees

Mapping of referees’ expertise and impartiality

The referees’ tasks before and during the panel meeting

Use of threshold values

Assessment of relevance

Overall mark

Portfolio assessment and decision on allocation