Administrative procedure for Collaborative and Knowledge-building Project applications

Familiarise yourself with the administrative procedures for calls for proposals for a Collaborative and Knowledge-building Project.

The application review process comprises the two major joint calls for proposals ‘Knowledge-building Project for Industry’ and ‘Collaborative Project to meet Societal and Industry-related Challenges’. We receive around 400 applications for these two calls each year. We also have a number of individual calls that announce funding under the same purpose as this application type.

The calls describe the thematic areas for which research funding can be awarded, as well as the funds available for distribution under each topic. Applicants must tick the thematic areas they wish to be assessed against.

All the applications we receive are directly assigned to the topic the applicant has selected in the application form. Examples of topics are ‘circular economy’ or ‘environmentally friendly energy’. If the applicant has selected several of the topics under the call in their application, we will take this into account in the further processing. Please note that calls for a Collaborative and Knowledge-building Project do not have an ‘open arena’ in addition to the topics given under each call.

Joint overarching requirements and guidelines apply to the calls, and all applicants must comply with these. In addition, each topic has special delimitations and strategic priorities that will be important to the assessment of applications.

The applications are assessed in a four-step process:

  • First, the Research Council’s administration carries out a preliminary administrative review to check that the applications meet all formal requirements described in the call.
  • The applications are then forwarded to the thematic panels for processing. Each panel generally comprises four or five referees who process five to ten applications in the panel, but the size of the panels and the number of applications they assess will vary somewhat from topic to topic.
  • The Research Council’s administration will then consider the extent to which the application is relevant in relation to the call for proposals.
  • Finally, the administration carries out a portfolio assessment and presents a recommendation to the relevant portfolio board, which will then make a funding decision.

Click the boxes below for a more detailed description of the different elements of the administrative procedure:

Reception, preliminary administrative review and rejection of applications

Recruitment of referees

Mapping of referees’ expertise and impartiality

The referees’ tasks before and during the panel meeting

Use of threshold values

Assessment of relevance

Overall mark

Portfolio assessment and decision on allocation

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