Support for events

If a programme runs out of funding it will be indicated on this page. This call for proposals will be closed when all available funding has been allocated. Applications will be processed on an ongoing basis, so applicants are encouraged to check with the contact person for the relevant programme prior to creating an application to confirm that adequate funding is still available.

The ENERGIX programme has run out of funding for 2019.

Purpose

Support for events is available to approved Norwegian research organisations, companies, public entities, non-governmental organisations and groups of such entities in order to better equip them to organise conferences, workshops and seminars. Funding may also be granted for international conferences when the Norwegian applicant is the main organiser.

The event must serve as a meeting place for disseminating research results, exchanging knowledge, expanding the knowledge-base and/or establishing new scientific collaboration. Funding is available for both physical and virtual events.

About the call for proposals

Funding is available for support for events. This funding is intended to better equip applicants to organise conferences, workshops and seminars.

This call for proposals applies across all activities under the Research Council. Please note that some research programmes may operate with special requirements and guidelines for this type of funding. Applicants are therefore advised to consult the relevant programme for information about any specific requirements and guidelines. For more information, see “Relevant thematic areas for this call” below.

Under this call, only one application per event may be submitted.
The application must indicate which programme the event is relevant to and why, and must explain the anticipated benefits.

Applications for funding may be submitted at the earliest 18 months before the event is to be held. Applications must be submitted at the latest six weeks prior to the event starting date.

The event is required to be open to interested parties and relevant actors.
Funding will not be granted for activities that ought to be included as part of ordinary research projects.

Measures seeking to reduce environmental impact are encouraged.

Who is eligible to apply?

Applications will be accepted from approved Norwegian research organisations, companies, groups of companies, public entities and organisations that have been issued an enterprise number under the Register of Business Enterprises. See here for the list of approved Norwegian research organisations and the definition of public sector bodies.

Sole proprietorships and private persons are not eligible to apply for support for events.

Some research programmes may stipulate additional requirements. More information about this is available under the individual programme.

Who can participate in the project?

Requirements relating to the Project Owner

The organisation listed as the Project Owner in the application form must have authorised you to submit the grant application.

What can you seek funding for?

  • Support from the Research Council is limited to maximum 50 per cent of overall approved project costs for the event.
  • Applicants may seek up to NOK 100 000 in funding per event. Certain programmes may stipulate other limits. See “Relevant thematic areas for this call” below.
  • Funding will only be awarded to cover direct costs, such as hire of a venue, materials, procured services, and travel expenses for invited presenters. Expenses related to giveaways, gifts to speakers, etc. will not be covered.
  • Support may not be used for payroll costs. These costs are not to be included in the funding amount sought, but may constitute part of own financing and should therefore be identified separately in the budget and final accounts.
  • If a participation fee is required this is to be reflected in the budget and final accounts. The participation fee may constitute part of own financing.
  • Travel expenses for participants in the event will not be covered.

More information about the budget can be found here.

The Research Council will only disburse funding for events that are carried out. Funding will be disbursed in arrears based on an approved account report. The funding provided may not contribute to a net profit.

De minimis aid

Support to research organisations or other entities that pursue both economic and non-economic activities may only be used for the organisation’s non-economic activity. Thus, it does not constitute state aid. The Research Council requires a clear separation of accounts for the organisation’s economic and non-economic activities.

Support will be awarded to companies as de minimis aid. This means that companies (defined as an “undertaking” in the state aid rules) may receive maximum EUR 200 000 in de minimis aid over a period of three fiscal years.

Prior to disbursement of any de minimis aid, the Research Council will request written confirmation and an overview of all other de minimis aid that the company has received in the course of the three fiscal years in question. For companies that are a part of a group of linked enterprises, the ceiling amount generally applies to the group as a whole. For more information on de minimis aid, see the Commission Regulation (EU) No 1407/2013.

Archiving of research data

The Project Owner (institution/company) is responsible for selecting the archiving solution(s) to use for storing research data generated during the project. The Project Owner must specify the planned solution(s) in connection with the revised grant proposal.

Create application

Relevant thematic areas for this call

This call is relevant for all the thematic areas below. Special requirements and guidelines may be indicated in some of the thematic areas.

Biotechnology

Under this call, this thematic area applies to funding for events that fit with one or more of the objectives set out in the BIOTEK2021 work programme.

CO2 capture and storage

Under this call, this thematic area applies to funding for events that fit with the priorities set out in the CLIMIT work programme.

Oceans

Under this call, this thematic area applies to funding for events that fit with the priorities set out in the work programmes for the HAVBUK, MARINFORSK and MAROFF programmes.

ICT research

Under this call, this thematic area applies to funding for events that fit with the priorities set out in the work programme for the IKTPLUSS initiative.

Industry and services

Under this call, this thematic area applies to funding for events related to research-based innovation.

Internationalisation

Under this call, this thematic area involves support for events aimed at promoting cooperation with the Research Council’s priority partner countries outside the EU/EEA. Please note that the priority area below has specific requirements and guidelines.

Climate

Under this call, this thematic area applies to funding for events with a scientific basis in one or more of the thematic areas set out in the KLIMAFORSK work programme.

Food and land-based bioresources

Under this call, this thematic area applies to funding for events that fit with the priorities set out in the work programme for the BIONÆR programme.

Biodiversity and the environment

Under this call, this thematic area applies to funding for events with a scientific basis in one or more of the thematic areas set out in the MILJØFORSK work programme.

Environment-friendly energy

Under this call, this thematic area applies to funding for events that fit with the priorities set out in the ENERGIX work programme.

Nanotechnology/advanced materials

Under this call, this thematic area applies to funding for events related to nanotechnology, microtechnology and advanced materials as these areas are described in the NANO2021 work programme.

Development research

Under this call this thematic area is targeted towards events addressing priorities set out in the NORGLOBAL-2 work programme.

Requirements for this application type

Please note that it is not possible to revise and resubmit grant applications multiple times for calls for proposals with open-ended submission deadlines. It is therefore important that your application is completely finished before you submit it.

General requirements:

  • All items in the project description template must be completed. Responses to each item should be as concrete and clear as possible.
  • The applicant/Project Owner must come from an eligible category of institution.
  • The grant application must lie within the scope/satisfy the objectives of this call.
  • The application form must be fully completed.
  • The project description must provide answers to the items set out in the text of the call.
  • Grant applications and all attachments, may be submitted in Norwegian or English.
  • All attachments must be uploaded in PDF format.
  • The required attachments must be included using the designated templates.

Requirements relating to finances and budget:

  • The funding amount sought, expenses to be covered and any own financing to be provided must be in keeping with the framework of the call.
  • The budget must be formulated correctly to clearly indicate what the funding will cover.

All the templates for attachments are available for download at the end of the call for proposals.

Mandatory attachments

  • A project description of maximum 5 pages using the designated template.
  • A CV of maximum 4 pages for the project manager, using the designated template.
  • A preliminary programme for the event.

Applications that do not satisfy the above requirements will be rejected.

Links to websites and documents, as well as other attachments than those specified above, will not be included in the application review process. There is no technical validation of the content of the attachments you upload, so please make sure that you upload the correct file for the selected type of attachment.

Assessment criteria

In 2019 the Research Council is introducing three new assessment criteria: Excellence, Impact and Implementation. These criteria have been designed to be applicable for assessing basic and applied research activities alike.

Excellence

Originality/Novelty
• The extent to which the concept is sound, credible and novel.

Solidity
• The extent to which the project objectives are clear and relevant.
• The quality of the proposed deliverables from the project.

Impact

Potential
• The extent to which the expected effects are specified.
• The extent to which expected impacts on the system and societal levels are specified.

Knowledge sharing and exploitation
• The quality of the proposed communication and dissemination activities.
• The extent to which it is credible that the proposed outputs will contribute to the specified effects and impact.

Implementation

Project Manager and project group
• The extent to which the Project Manager and project group are qualified and have the necessary expertise and are positioned to implement the project.
• The extent to which management structures and procedures are appropriate.

Plans and management
• The extent to which the work plan is clear and understandable, and the time table realistic
• The extent to which objectives and measures are coherent.
• The extent to which the project has the support of the leadership of the Project Owner and any partners, and the allocation of roles in the project is clear.
• The extent to which the budget is realistic and appropriate, and resources are allocated so that each of the partners can fulfil their role.
• The extent to which potential risks have been discussed.

Administrative procedures

Applications will be processed by the Research Council administration. The processing time is up to six weeks after receipt of the application.