Get to know the new application form (My page)

Our new application form is customised to fit each individual call. This means that applicants will get different questions depending on the requirements set out in the call. However, there are a number of aspects that will apply to all applications.

For previous applicants, the most prominent changes from the old application form are that

• you can only submit your application once, even for calls with submission deadlines
• participants with mandatory roles must confirm that they accept the role before you can submit the application
• you must describe the project in the application form and not in a separate attachment
• the budget and progress plan in the application are built around work packages

Creating an application

You can create an application via the call as soon as the call has been opened for applications. If you are not logged in already, you must log in to My page. Everyone who has BankID must log in with "ID-porten". We retrieve your name and personal identity number/D number from the National Population Register (Folkeregisteret) so that you do not have to fill this in later. Foreign users without a D number must choose a different authentication solution.

Here you will find all active and planned calls.

First of all, you must answer one or more questions that will give you a quick confirmation of whether you meet the requirements for applying to the call in question. Among other things, we will ask which organisation (name and organisation number) will be the Project Owner for the project. If you meet the requirements, you will be given the opportunity to proceed to the application form.

Navigating the application form

Fill in the fields in the order you prefer. The system automatically and continuously saves the information you enter. You can log in and continue with the application right up until you actively submit it.

Most of the fields in the application form are mandatory. There are a limited number of characters that you can enter in each field.

You cannot submit the application until all the mandatory fields have been filled in correctly. You will find guidance texts throughout the form.

Please note that unlike the old application form on My RCN web, you can only submit applications on My page once.

Who is included in the application

In the first section of the application form, you must tell us which organisations and persons will participate in the project and carry out the project if the application is awarded funding.

Participating organisations

If the call allows for or requires you to include other organisations as partners, you must include these in this section. Partners can be collaborating partners, R&D providers or associated partners.

Read more about partners and about collaboration agreements.

You can only enter the types of partners that are described in the call.

Roles in the project

By roles, we mean the roles that different people must have in the implementation of the project, including roles other people can have in order to gain access to the application.

The person who creates an application can add other people and give them access to the application so that they can also work on it. They can in turn give others access. Depending on what is stated in the call, there will be different roles you can add. Some roles will be mandatory. You can control who should have writing access and who should only have reading access to the application.

Organisation representatives

You must include the organisation representative for the Project Owner and for any collaborating partners in the application. You do not need to add an organisation representative for R&D providers.

The organisation representative must have a position within the organisation that authorises them to represent and commit the organisation to the Research Council.

Project manager

In most applications, you must include a person who is academically responsible for the application and, if applicable, also for the implementation of the project if the application is granted funding. The call may include requirements for who can be the project manager and requirements for the project manager's skills and experience.

Project participants

You can add persons who will have central roles in the implementation of the project. These are persons who will participate with their expertise in the project and who will have access to the application and, if applicable, to the project if the application is granted funding.

You must describe their skills and experience in the application form, and this will be assessed in the application processing.

Others who should have access to the application

You must also include the project administrator. You can include other persons who should have access to the application, but who will not contribute to carrying out the project.

Project administrators can submit the application. If the application is granted funding, project administrators will be assigned tasks related to reporting, and they can submit project changes.

Research fellows

If you include research fellows in the project, you must enter the number of positions and whether they are PhD or postdoctoral positions.

Verification from people in mandatory roles

You cannot submit the application until everyone with mandatory roles have confirmed that they will participate in the project.

The organisation representative for the Project Owner and any collaborating partners in the project will be notified that they must confirm that the organisation is part of the application before the application can be submitted and processed.

Use the correct contact information to ensure access to the application and the project

To add a person to the application, you must enter their name, email address and phone number. Email addresses and phone numbers must be identical to the person's login information.

If the information you enter is incorrect, the person will not be able to access the application. For example, it may result in a person not being able to confirm their role, which is mandatory in order to submit the application.

Anyone with access to the application may change their email address and phone number in the application right up until submission. Any person can also change their login information on their own profile at any time.

Project description

In the old application system (My RCN web), the project description was submitted as an attachment to the application. In the new application system (My page), the project title, primary and secondary objectives and summary must be filled in in the application form. The structure in the application form replaces the chapter division in the previous project description templates.

The structure also reflects the assessment criteria that we use to assess the application. Each field has a guidance text that helps you to describe the aspects of the project that are important for the application assessment and to place them correctly. Some fields will be in the rich text format. In these fields, you can enter tables, formulas and images. You can also format the text in these fields.

All application forms will look slightly different as they are based on the assessment criteria and requirements set out in each individual call.

Anyone who is registered with a role in the application can download a current version of the application as a PDF file.

Plan and budget

In the new application system, the application's budget and progress plan are based on aggregated information from the work packages. For each work package, you must enter duration, activity category, milestones, estimated expenses and which organisation carries the costs if your application is for a collaborative project.

Read more about the plan and budget.

Submitting an application

The person who created the application, the project manager or the project administrator can submit the application.

Deleting and withdrawing applications

You can delete applications that have been created but not yet submitted.

Applications that have been submitted can be withdrawn. This means that we will discontinue the application processing and the status of the application will be changed to "withdrawn".

When the application has been submitted

Everyone who had access to the application when it was submitted can see the application and receive information about its processing on My page.

You can see which applications are being processed at any given time on our website. 

We will publish the following information from your application:

• project number
• project title
• the Project Owner
• the amount of funding being sought