D.1 Dissemination, Communication and Exploitation – Measures to maximise your impact

This course gives an introduction to finances in Horizon Europe and explains the key principles of EU funding in R&I projects. We will explain actual-cost and lump sum budgeting in Horizon Europe, and how to set up a good resource plan and budget. The course closes with a practical workshop, during which the participants learn how to develop a budget and estimate and calculate their costs.

AGENDA

09:00 –  09:15     Event opening: Introduction to the course and the participants

09:15 – 10:15      Introduction to Finances in Horizon Europe                                         

Key principles of EU funding for R&I projects

• Grant types and funding rules
• Importance of budgeting
• Fundamentals of financial management in R&I projects 
• Eligibility rules
• Direct and Indirect cost
• Introduction to the major cost categories in an R&I project budget

(10:15 – 10:30 Coffee break)

10:30 – 11:30              Resource Planning and Budgeting in actual cost-grant Proposals                                         

• Proposal budget vs. project spending
• Estimating costs: Personnel, travel, subcontracting and other direct costs
• Coordinators vs. partners in budget planning
• Resource planning and budgeting tools
• Examples of budgeting process in small/medium vs. large-scale projects

(11:30 – 11:45 Coffee break)

11:45 – 12:30              Resource Planning and Budgeting in Lump sum Proposals                                          

• Budget sheet and macros
• Estimating cost items and justification of the costs

        (12:30 – 13:15 Lunch)

13:15 – 15:00      Workshop: Resource Planning and Budgeting in HE Proposals (actual and lump sum)

Participants will go through exercises to estimate their budget for a virtual proposal in which they are a partner. They will have to calculate their person-month rate correctly, estimate other direct costs such as travel, consumables, equipment, subcontracting, and demonstrate how their technical role and planned activities in the project are consistent with their planned resources and budget. For one work package the participants will practice making a lump sum budget as well. 

(14:30 – 14:45 Coffee break)