C.4 Legal Agreements in Horizon Europe

AGENDA

08:30 – 09:00             Arrival of participants 

09:00 – 09:15            Event Opening      

09:15 – 10:30    Grant Agreement Preparation and Amendments in Horizon Europe

Step by step introduction to the Grant Agreement preparation system from receiving the Invitation to GAP letter for your Horizon Europe proposal till the signature of your Grant Agreement. Differences in lump sum projects will be covered. 

• Invitation to GAP letter
• Result of the ethics review or security scrutiny
• How to handle the requests of your Project Officer
• How to enter and submit your Grant Data
• Declaration of Honour and the Accession Form
• Preparing the Description of the Action (DoA)
• Signature of the GA
• GA amendments - when a GA amendment is not needed

(10:30 – 10:45 Coffee Break)

10:45 – 11:15     Formal and Informal Arrangements among HE Beneficiaries 

Pre-submission stage and implementation phase agreements: Letters of Intent (LoI), Letters of Commitment (LoC), Memoranda of Understanding (MoU), Non-disclosure Agreements (NDA), Affiliated Entity Agreement, Subcontracting agreement, Licencing Agreement, Joint Ownership Agreement. 

(11:15 – 11:30 Coffee  break)

11:30 – 12:15     How to draw up an Effective Consortium Agreement – Part 1

What to include? Who should prepare a CA? What model agreements are available? Making a comparison between the GA and the CA

(12:15 – 13:00 Lunch Break)

13:00 – 13:45    How to draw up an Effective Consortium Agreement – Part 2

Step-by-step introduction to the DESCA Model Consortium Agreement (LS and standard) and examples of Consortium Agreements for different types of actions. Decision making procedures and management structures. Financial clauses, budget distribution and management. Defining Background, Results and IPR issues. Risk management and conflict resolution mechanisms. 

(13:45 – 14:00 Coffee Break)

14:00 – 15:00    Workshop: Consortium Agreement Case Studies

Under the moderation of trainers, participants will work on real-life scenarios with problematic and challenging situations in R&I projects:

• Conflicts on exploitation and intellectual property rights (IPR) issues;
• Disagreements on dissemination and scientific publications;
• Delays and quality problems in deliverables;
• Overspending and underperforming partners;
• Inadequate budget allocations and budget reallocations; etc.