Funding for Coordination and Networking/Support Activities in Svalbard (Svalbard Strategic Grant)

Create application

Purpose

Svalbard Science Forum allocates funding for cooperation activities that contribute to increased scientific quality in Svalbard research. Funding is available for workshops and collaborative activities to enhance international and inter-disciplinary cooperation, initiate pilot studies, planning of larger projects and to stimulate to open sharing of data.

The main priority of this call is to support network projects and workshops that promote the strategic objectives of Svalbard Science Forum; enhanced coordination and collaborative efforts in research activities and initiation of pilot studies and/or planning of large projects and applications. 

Important dates

01 Feb 2020

Earliest permitted project start

01 Jun 2020

Latest permitted project start

31 May 2022

Latest permitted project completion

Important dates

About the call for proposals

Svalbard Science Forum allocates funding for activities that contribute to increased scientific quality in Svalbard research and/or activities which contribute to put Svalbard research in a larger pan-Arctic perspective.

The funding is to support network projects and workshops that promote the strategic objectives of Svalbard Science Forum; enhanced coordination and collaborative efforts in research activities, open sharing of data, and initiation of pilot studies and/or planning of large projects and applications. 

Priority in this call will be given to activities that contribute to:

  • develop existing, or establish new, scientific cooperation projects in Svalbard;
  • increase cooperation between research localities in Svalbard (Longyearbyen, Ny-Ålesund, Barentsburg and Hornsund);
  • put Svalbard research in i a larger pan-Arctic and global perspective;
  • achieve Findable, Accessible, Interoperable, and Reusable (FAIR) data management compliant with Svalbard Integrated Arctic Earth Observing System (SIOS), and;
  • develop sustainable cooperation under the auspices of Svalbard Integrated Arctic Earth Observing System (SIOS).

Workshops relevant to "Data management as a tool for scientists" will be considered for additional funding from Svalbard Integrated Arctic Earth Observing System (SIOS).

SIOS may grant up to NOK 50 000 for one additional day during a funded Svalbard Strategic Grant workshop or other collaborative activity.

Who is eligible to apply?

The application must be submitted by an approved Norwegian research organisation. The Norwegian research organisation will have the economic and scientific responsibility for the project.

All projects that receive funding must be registered in the Research in Svalbard portal (RiS): www.researchinsvalbard.no  

Who can participate in the project?

Requirements relating to the Project Owner

The Project Owner must be an approved Norwegian research organisation (see above). The project must have a project administrator from the Norwegian organisation. Funding will be administered by the Norwegian research organisation and the associated project responsible.

Requirements relating to the project manager

The project manager must be affiliated with a Norwegian research organisation.

Requirements relating to partners

Workshop(s) do not require project partners but all Svalbard research parties relevant to the workshop(s) must be invited to participate in the workshop.

Network projects must include international collaboration with minimum three different partners, of which at least one party is a Norwegian research institution. The project must involve scientists from at least two of the four permanent research localities (Longyearbyen, Ny-Ålesund, Barentsburg, Hornsund) in Svalbard, and should involve representatives from as many research institutions as relevant.

What can you seek funding for?

Svalbard Strategic Grant provides seed money for network projects and workshops.

The network projects should be designed to enhance international and interdisciplinary cooperation. Such activities can include the initiation of pilot studies, planning of larger projects or projects that stimulate open sharing of data. You can apply for funding to cover travel costs, living expenses, limited costs for installations and material, limited running expenses during testing and limited salary costs.

Svalbard Strategic Grant also provides funding for workshops as part of such collaborative efforts. You can apply for funding to cover direct costs related to travel (including travel costs for workshop participants), living expenses, rent costs for meeting venues, room and board, limited costs for installation and material, and reporting/organisational costs related to networking, collaboration and/or workshops.

An application may include up to two workshops, where the second workshop must be a follow-up of the first workshop. A maximum of NOK 250 000 can be included in the grant application to cover direct costs related to each workshop including workshop organisation and reporting. The grant application must state why the second workshop is necessary.

Workshops must be related to research in Svalbard or contribute to connect Svalbard research to a pan-Arctic perspective. Representatives from all relevant research localities and institutions active in Svalbard must be invited. Due to environmental concerns, Svalbard should only be chosen as a location for the workshop if it has direct relevance to the workshop and is essential for its outcome.

All workshops/events must include a dedicated session focusing on SSF's strategic objectives.

The SSF secretariat reserves the right to attend all funded workshops with one representative and have the option of bringing a second representative from the RCN at own cost.

The funding can be distributed over two years and must be spent by 31 May 2022.

Workshops relevant to "Data management as a tool for scientists" will be considered for additional funding from Svalbard Integrated Arctic Earth Observing System (SIOS).

Svalbard Integrated Arctic Earth Observing System (SIOS) may grant up to NOK 50 000 for one additional day during a funded Svalbard Strategic Grant workshop or other collaborative activity. The day must be used to address scientific data management with emphasis on the SIOS Data Management System. The programme will be developed in cooperation between the SIOS Data Management and the applicant in order to streamline the content to the needs of the participants.

SIOS_Workshop module “Data management as a tool for scientists”.pdf

Archiving of research data

All projects must be registered and updated in the Research in Svalbard (RiS) database www.researchinsvalbard.no. When relevant, a description of data (metadata) from the project must be uploaded to the database as part of the report.

 

Reporting and disbursement of funding

The funding will be disbursed in accordance with the accrued budget.

The project is required to submit a progress report annually.

The project owner must submit an academic report in addition to the RCN final report.

The academic report will, after approval, be made available online at SSF's webpage.

Create application

Relevant thematic areas for this call

Polar

Requirements for this application type

The application must meet the following requirements:

  • The Project Owner and project manager must be within the categories set out in this call.
  • The grant application must lie within the scope of this call.
  • The amount sought and any own financing must be in accordance with the requirements set out in this call.
  • The budget must be filled in correctly so that it is clear what the amount sought will cover.
  • The grant application must be completed in full.
  • All attachments must be submitted, using the correct templates.
  • The project description must respond to the call.
  • The grant application, including all attachments, must be submitted in English.
  • All attachments must be uploaded in PDF format. 

Applicant must fill in all relevant sections in Template for project description.

Mandatory attachments

  • Complete project description, using the designated template (which can be found below)
  • CVs for the project manager and key members of the project group, using the designated template (which can be found below)

Other attachment

  • Complete project description if you apply for additional funding from Svalbard Integrated Arctic Earth Observing System (SIOS).

Grant applications that do not satisfy the above requirements will be rejected.

Links in the application form or project description to websites and documents, as well as other attachments than those specified above, will not be included in the application review process. There is no technical validation of the content of the attachments you upload, so please make sure that you upload the correct file for the selected type of attachment.

Assessment criteria

In 2019 the Research Council is introducing three new assessment criteria: Excellence, Impact and Implementation. These criteria have been designed to be applicable for assessing basic and applied research activities alike.

Excellence

Originality/Novelty
• The extent to which the concept is sound, credible and novel.

Solidity
• The extent to which the project objectives are clear and relevant.
• The quality of the proposed deliverables from the project.

Impact

Potential
• The extent to which the expected effects are specified.
• The extent to which expected impacts on the system and societal levels are specified.

Knowledge sharing and exploitation
• The quality of the proposed communication and dissemination activities.
• The extent to which it is credible that the proposed outputs will contribute to the specified effects and impact.

Implementation

Project Manager and project group
• The extent to which the Project Manager and project group are qualified and have the necessary expertise and are positioned to implement the project.
• The extent to which management structures and procedures are appropriate.

Plans and management
• The extent to which the work plan is clear and understandable, and the time table realistic
• The extent to which objectives and measures are coherent.
• The extent to which the project has the support of the leadership of the Project Owner and any partners, and the allocation of roles in the project is clear.
• The extent to which the budget is realistic and appropriate, and resources are allocated so that each of the partners can fulfil their role.
• The extent to which potential risks have been discussed.

Administrative procedures

Applications will be processed administratively by a panel composed of in-house staff plus external expert(s) with extensive experience from Svalbard. The final funding decision is made by the Research Council of Norway's administration.