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Key terms

This list contains the definitions of some of the key terms and expressions commonly used by the Research Council.

Project administrator: The individual who is authorised to represent and assume obligations on behalf of the Project Owner in respect of the Research Council. If the Project Owner has designated a specific contract administrator, then this individual will assume the role of the project administrator with regard to authorisation to accept and/or amend the agreement documents for all R&D projects which the Project Owner has established with the Research Council of Norway.  

Agreement document: The document that is signed by the parties and that contains the agreed-upon specifications and stipulations for the project.


Allocation: The Research Council’s approved contribution to the funding of a project, which is binding for one budget year at a time.


Direct costs: Costs that are directly attributable to the implementation of the project.


Funding plan: A plan indicating how the project costs will be financed throughout the project period.


Force majeure: Unforeseeable or exceptional circumstances beyond a party’s control.


Research-generated data: Registered records, notes and reported information in the form of numbers, text, visual and audio files that are generated by or emerge in the course of the research project.


Research infrastructure: Facilities, resources and related services that are used by the scientific community to conduct research in their respective fields and covers scientific equipment or sets of instruments, knowledge-based resources such as collections, archives or structured scientific information, enabling information and communication technology-based infrastructures such as grids, computing, software and communication, or any other entity of a unique nature essential to conduct research. Such infrastructures may be “single-sited” or

“distributed” (an organised network of resources).


Progress plan: Plan for the performance of the project’s activities/ work packages, including secondary objectives and milestones.


General Terms and Conditions for R&D Projects: The document that lays down the valid terms and conditions issued by the Research Council for R&D projects and constitute an integral part of all R&D project contracts with the Research Council of Norway.

Intellectual property rights: Patents and all other rights to technical solutions methods, processes, procedures, drawings, prototypes, specifications, design, circuit layout drawings and trade secrets, regardless of whether or not these are or may be patented or registered as well as all copyrights, database rights and other similar rights, rights to trademarks, domains, and other distinguishing business identification marks, and rights protected under the Act relating to the control of marketing and contract terms and conditions, etc (Marketing Control Act), regardless of whether these are or may be registered.


Indirect costs: Costs that are associated with the project’s proportional use of resources that are not directly attributable to the project.


Commercial utilisation: Direct or indirect use of project results in the development and/or marketing of products, services or processes, or the transfer and/or licensing of use of project results to third parties. Publication through publishing houses is not defined as commercial utilisation.


Contract: The R&D Project Agreement Document, the project description and the General Terms and Conditions for R&D Projects, as well as any specified supplementary documents.


Contract administrator: A designated individual who is authorised to accept and/or amend the agreement document for all R&D projects which the Project Owner has established with the Research Council.


Cost plan: A list of the overall budgeted project costs for the project period distributed by cost category.


Party/Parties: The Project Owner and the Research Council, individually or together.


Project: The overall activities covered by the contract.


Project Owner: The entity that is responsible vis-à-vis the Research Council for ensuring that the project is carried out in accordance with the contract, receives the Research Council’s allocation and is otherwise obligated under the contract.


Background: The knowledge, including intellectual property rights, that the Project Owner and partners bring into the project.


Project description: Scientific and administrative description of and plan for the implementation of the project.


Project funding: Resources that are made available in order to implement the project and cover the project costs, including financial resources and contributions in the form of offices/laboratories, research infrastructure, personnel, etc.


Project costs: Direct and indirect costs associated with the implementation of a project.


Project manager: The individual who is in charge of the progress and performance of the project on behalf of the Project Owner.


Project period: The time span during which the project is to be performed, as specified in the agreement document.


Project accounts: Accounts kept by the Project Owner over the project costs and project funding.


Project results: All results produced or achieved in connection with the project, including intellectual property rights, regardless of whether or not the results are protected by law.


Project summary: Short scientific description of the project that may be made available to the public.


Collaboration agreement: Agreement regulating among other things the approach, distribution of tasks and rights and obligations between the Project Owner and the partners.


Partners: The entities that, in accordance with the agreement document, are to perform the project in collaboration with the Project Owner.


Sign/Signing: Electronic acceptance of the contract on “My RCN Web” in the Research Council’s online application administration system and/or the physical signature on the agreement document.


Pledge: A conditional promise of funding from the Research Council.


Sub-contractor: An actor who is commissioned by the Project Owner to supply goods or services or contribute to the implementation of individual tasks in connection with the project, and who is not a partner. 

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