25. nov

Horisont 2020 - Project Management (only for OsloMet)


25. november 2019 09.00 - 16.00


OsloMet, Pilestredet 47, Oslo



Passer for:

Forskere, prosjektledere, rådgivere


18. november kl.15:00

Meld deg på

Om arrangementet

Short Course description
The course will cover all challenges you can face in a H2020 project. Our scope is to provide you with the knowledge we have, the tools we use and skills we acquired in the past 19 years and in our 16 running/closed H2020 projects. What can go wrong or what challenges we mean? Here are a few issues:
• Project management for handling non-performing partners, creating a team from individual partners, dealing with conflicts, internal reporting and EC reporting etc.
• Administrative issues related to documents you should collect and archive, time and costs to administer properly;
• Legal difficulties related to the Consortium Agreement, IPR protection;
• Communication and PR internally, with the European Commission, the research community, the industry or the wide public.
You will experience Europa Media's well-known "learning-by-doing" approach – presentations to start with, then use your newly-acquired knowledge during the workshops specifically designed for the particular topics. We give you real problems to solve and tools that help you solve them.
Workshop: Project Management Role-Play

Exercise: Tools and templates in a H2020 project
Word templates and excel sheets might give you the best tools to manage the project smoothly – how to show to your partners what will happen and when – how to collect information and data from your partners for the EC – how to monitor the budget – how to monitor the action affecting the impact. Participants get the tools that can be easily tailored for their own project(s). Two exercises will show-case the practical use and value of these tools.

Training course output:
• Have the proper H2020 management tools and understand why, when and how to use them
• Get an insight to Horizon 2020 financial issues
• Find out how to cope with challenges in project implementation
• Practice how to allocate costs and prepare your Form C
• Learn how to put together technical reports
Prerequisite: none

INDICATIVE AGENDA – (25th November)

08:30 – 09:00 Registration
09:00 – 09:30 Event Opening
09:30 – 10:15 How to Coordinate and Manage your R&I Project

Essential project management and coordination tools and tips. Dealing with the partners. Motivation and Controlling tools. Legal and administrative obligations. Possible administrative and technical bottlenecks, legal problems.

(10:15 – 10:30 Coffee Break)

10:30 – 11:30 Legal Agreements in a H2020 proposal and project

Non-Disclosure Agreements; Letters of Intent; Memoranda of Understanding; Letter of Commitment. Subcontracting and Third-Party Agreement.
Grant Agreement – what are the rights and obligations you committed to? Consortium Agreement: what and how to include; decision making procedures, obligations and rights, financial issues and managing task and budget reallocations. Tips – what to include and how? Amending a Grant Agreement – when and how?

(11:30 – 11:40 Short technical break)

11:45 – 12:45 Getting your Project Started

Kick off meeting. Set-up the project management tools – a web platform or a package of word and excel templates? Web-based communication, telcos or f2f events? How many how often? How can you plan your budget spending and monitor it? How do you monitor the development of new knowledge, generation of new IP to be protected?

(12:45 – 13:30 Lunch break)

13:30 – 14:30 Technical Management, Reviews and Reporting – Part I

Periodic and final reports: what to and how to report, irregularities and deviation management, internal quality assurance mechanisms – how to check deliverables or general quality of your actions, problem solving, tips for effective internal management of your partners and their reporting obligations. How do you follow dissemination or exploitation actions your partners do? Introduction to the official online reporting tools and show-case of a real H2020 report. What happens on a review, how is it organised?

(14:30 – 15:45 Coffee Break)

14:45 – 15:30 Technical Management, Reviews and Reporting – Part II

(14:45 – 15:00 Coffee Break)
15:30 -16:00 Final questions, evaluation and closure of the course


Inger Nordgard