Guidelines for Personal Mobility Grant

Applicant

Doctoral and post-doctoral students and academic personnel must complete all fields and provide the address of the institution/company with which they are affiliated.

Students and others who are not in a position to receive mail at the institution with which they are affiliated should leave fields that are not marked with an * empty and give their residence address.

Please also make sure to enter a valid email address as this is crucial to the registration of the application and to further communications between the Research Council and the applicant.
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Project title

Please give your application a short title that describes the planned research activity.

For Project Establishment Support applications: Please give your application a short title that describes the project planned to be established.

Short name: Use this field to designate a short name to enable you to distinguish this grant application from any other applications you may have created.

Are you working with revision of a grant application?
The project title must be provided in two languages (Norwegian and English) in the revised application.
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Project summary

Please provide a brief summary of the project description, emphasising the objectives of the project, the most critical R&D challenges to be faced and the anticipated potential for use of the project findings.

For Project Establishment Support applications: Please provide a brief summary of the purpose of the project to be established and the most critical R&D challenges associated with the establishment of this project.

Please note that the project summary will be made publicly available if the grant application is approved for funding. The text provided should therefore be suitable for public access, and should be comprehensible to professionals and non-professionals alike. For more information about public access, see the established requirements.

The application form will be closed automatically after two hours, without being stored, unless you have actively saved the document yourself or moved on to another section. Applicants are therefore advised to compose their project summary locally and thereafter copy it into the application form.

Are you working with revision of a grant application?
In addition to the project summary, the revised grant application must include a popular science presentation in two languages (Norwegian and English) about the planned project activities. This text is the responsibility of the Project Owner alone. This presentation will be published directly in the Research Council project databank at www.forskningsradet.no.
This text will be:

• published in the project databank on the Research Council’s website as soon as the revised grant application has been approved.
• an integral part of the basis for the Research Council’s report to the government ministries.

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Supplementary information from applicant

This is where you enter the discipline/specialist field to which the grant application belongs and further information about related applications that have been submitted.

If the application is related to other grant applications submitted to the Research Council, please specify this. Further information about the connection between the projects should be entered in the text field provided for this purpose.

Please select one relevant subject field from the list below:

000 Humanities (HUM)
• 010 Linguistics
• 040 Literature
• 060 Cultural studies
• 070 History
• 090 Archaeology
• 100 Folklore studies, ethnology
• 110 Musicology
• 120 Art History
• 140 Architecture and design
• 150 Theology and religious studies
• 160 Philosophy
• 170 Film studies
• 180 Theatre studies
• 190 Other/General humanities subjects

200 Social Sciences (SV)
• 210 Economics
• 220 Sociology
• 230 Urbanism and physical planning
• 240 Political science and organisational theory
• 250 Social anthropology
• 260 Psychology
• 280 Education
• 290 Human geography
• 300 Demography
• 310 Media studies and journalism
• 320 Library and information science
• 330 Social sciences in sports
• 340 Law and criminology
• 360 Social work
• 370 Women’s and gender studies
• 390 Other/General social science subjects

400 Mathematics and Natural Science (MN)
• 410 Mathematics
• 420 Information science
• 430 Physics
• 450 Geosciences
• 460 Chemistry
• 470 Biosciences
• 490 Other/General mathematics and natural science subjects

500 Technology (TK)
• 510 Rock and petroleum sciences
• 520 Materials science and engineering
• 530 Building technology and architecture
• 540 Electrotechnical sciences
• 550 Information and communication technology
• 560 Chemical engineering
• 570 Mechanical engineering
• 580 Marine technology
• 590 Biotechnology
• 600 Food science and technology
• 610 Environmental engineering
• 620 Medical technology
• 630 Nanotechnology
• 640 Industrial and product design
• 690 Other/General technology subjects

700 Medical sciences (MED)
• 710 Basic medical and dental sciences
• 750 Clinical medical sciences
• 800 Health sciences
• 830 Clinical dentistry sciences
• 850 Sports medicine
• 890 Other/General medical sciences subjects

900 Agricultural, fisheries and veterinary sciences (LBR/FISK/VET)
• 910 Agricultural sciences
• 920 Fisheries science
• 950 Veterinary sciences
• 990 Other/General agricultural, fisheries and veterinary sciences
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Fellowship period

The fellowship period is the period of time the fellowship-holder plans to stay at the host institution, and for which funding is being sought.
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Applied amount

Use this field to enter the annual allowance (monthly amount x the number of months for which funding is sought). Totals for travel expenses, settling-in expenses, and other operating expenses should be entered here as well when this has been specified in the call for proposals. Examples of other operating expenses are tuition fees and costs for participation at seminars and conferences. All amounts should be given as NOK 1,000.

If you apply for a fellowship extending over two or more calendar years, settling-in expenses must be entered under the first year. Use the specification field to explain any particularly important individual items on the budget. If you need to provide additional details, please incorporate these into the project description.

The sample budget below shows an application for a monthly allowance of NOK 15,000 x 5 months, plus travel expenses of NOK 7,000 and settling-in expenses of NOK 10,000. Total funding amount sought is NOK 92,000.

	2013	2014	20[...]	Sum
Yearly allowance	75			75
Travel subsidy	7			7
Settling-in expenses	10			10
Other operating expenses
Total applied amount	92			92

Specification
Use this field to provide further specification of individual items in the cost plan. If you need to provide additional details, please incorporate these into the project description.
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Fellowship

Specify the relevant type of fellowship from the drop-down menu.
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Host institution

Please enter the name of the host institution and the contact information for the project administrator (often the department chair or office manager). If there is no academic supervisor at the host institution, enter “n/a” in the field.
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Host researcher / supervisor

Please enter the name of your host researcher/supervisor, institution and relevant contact details. If there is no academic supervisor at the host institution, enter “n/a” in this field.
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Project Description

The project description must satisfy the requirements indicated for the individual application type. Please note that it is not possible to upload a file that exceeds the page total stipulated in the description of application type or call for proposals.

Uploading attachments
All attachments to grant proposals must be submitted in pdf-format. Click here to find out why and where to access conversion software. Please note that the file must have a valid filename. Certain characters and letters may not be used in filenames. An error message will be generated if you attempt to submit files bearing names that contain illegal characters and letters. Attachments larger than 40Mb are not accepted.

How to upload a file:
• Click on “Browse” to locate and select the file you wish to upload.
• Click the “Upload” button to upload the file selected.
• Wait until the file upload is complete. This may take several minutes, depending on the speed of your Internet connection and the size of the document.
• The filename will appear in the field “Uploaded file” when the uploading process is complete.

How to delete a file:
• Click on the X to the right of the field “Uploaded file”.

How to update or replace a file:
• You must delete the previously uploaded file before you can upload a new version.

How to upload more than one file
There are some attachment types for which more than one file may be uploaded. Click on the button “Add new line” to upload more than one file. Max 20 files for each attachment type.

Decreasing file size
In order to minimise file size, please refrain from using overly high resolution in the graphics contained in the attachments.

Important for users of Adobe Acrobat
The Research Council needs to be able to copy the contents of the attachment file. Therefore, please note that attachments in pdf-format must not be password-protected under the “Security Settings” of Adobe Acrobat in a manner that would prevent this. If you normally use “Security Settings”, please make sure to tick the box marked “Enable copying of text, images and other content”.
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Curriculum vitae (CV) with list of publications

This attachment is to provide information regarding academic/scientific competence.

For all applicants, the following is required:
• A CV accompanied by a list of relevant publications, totalling maximum 3 pages.

Uploading attachments
Please refer to the instructions given in the guidelines under “Project description”.
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Highest degree or diploma earned

When specified in the call for proposals, please upload a copy of one of the following:
• Doctoral degree certificate
• Proof of enrolment in a doctoral programme
• Highest diploma earned
• Most recent grade transcripts
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Recommendation and invitation

When specified in the call for proposals, applications for personal mobility grants must be accompanied by the following documentation:
• Recommendation from the institution/company with which the applicant is affiliated.
• Invitation from the host institution/company abroad.

Uploading attachments
Please refer to the instructions given in the guidelines under “Project description”.
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Other items

Only items that are stipulated in the call for proposals should be attached to the grant application. Types of attachments that have not been requested will not be included in the application review process.

Uploading attachments
Please refer to the instructions given in the guidelines under “Project description”.
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